This piece is part of a series.
Now it's time to put it all together.
We capture stuff. This comes in through a variety of places: notebooks, email, social media, the reminders app, the notes app etc. It's worth mapping all of your stuff traps.
We take the stuff and translate it into something meaningful.
We place those meaningful things into the bucket that makes the most sense. Actions go into the calendar or a list. Incubated items come back to us via a calendar, an email to our future self or a tickler file. (A few items go to trash).
We review our calendars and lists as regularly as we need to, as the place from which we choose the next action to execute.
We keep the whole system up to date so that we can trust it.
It is more trustworthy than relying on our brains but we need to go all in for our brains to be truly freed of the task.
A few additional thoughts.
I mentioned in passing that some stuff will end up as reference material. There are many thoughts on this topic but I will only talk to how I do it. If you don't think this will work for you, find your own path.
For physical items
If I have something to file away, I think to myself, "what would I look under if I was searching for this?" A statement from NAB is filed under BANK - NAB. A physio receipt goes under HEALTH - PHYSIO. Spare business model canvas print offs are filed under BUSINESS MODEL CANVAS. All of these headings are just dymo labels on a manila folder arranged in alphabetical order.
Even if something is a little ambiguous, I'll still find it. If I'm looking for car registration, I might try RACQ or BARINA but I'll eventually find it under CAR.
The average person doesn't have that many physical things any more.
One day I'll start scanning them all. One day.
For digital items
It's a mess. But it's a searchable mess. That's the best I can manage for now.